Business contracts represent real commitments: money, time, intellectual property, partnerships, and liability. When the stakes are high, notarization adds a critical layer of legal protection that both parties should want.
Why Notarize Business Contracts? Notarization verifies that the signer is who they claim to be and that they signed willingly, reducing the risk of fraud or coercion. It also makes documents more readily admissible in court disputes.
Commonly Notarized Contracts: Commercial real estate deeds, lease agreements, partnership agreements, operating agreements for LLCs, personal guarantees, and powers of attorney for business decisions.
Step 1: Finalize the Document Before the Appointment. One of the most common mistakes is bringing an incomplete or draft version. Do not sign anything until the document is in its final form and all parties have approved the language.
Step 2: All Signing Parties Must Be Present. Each person whose signature is being notarized must appear in person before the notary. You cannot sign on behalf of another person, and the notary cannot certify a signature not made in their presence.
Step 3: Bring Valid Photo ID. Every signer needs a current, government-issued photo ID (Driver's license, passport, or military ID) that is not expired.
Step 4: Do Not Pre-Sign. The notary's entire function is to witness you signing. If you pre-sign, they cannot notarize it; you'll need to start over with a fresh copy. Leave all signature lines blank until you are in front of the notary.
Step 5: Retain Properly Executed Copies. Once notarized, all parties should receive a copy of the completed document. Store the original in a secure location.
My Signing Solutions works regularly with small businesses, law firms, and commercial lenders to facilitate efficient, properly executed business contract notarizations across all 50 states.
